project management problem statement examples

Yes, having high inventory levels is a problem, but a problem statement containing so little information significantly reduces your ability to take specific action, enlist support, and obtain improvement. Yes, having high inventory levels is a problem, but a problem statement containing so little information significantly reduces your ability to take specific action, enlist support, and obtain improvement.

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The problem statement must not include any indication or speculation about the cause of the problem or what actions will be taken to solve the problem. Yes, having high inventory levels is a problem, but a problem statement containing so little information significantly reduces your ability to take specific action, enlist support, and obtain improvement.

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The problem statement must not include any indication or speculation about the cause of the problem or what actions will be taken to solve the problem. He is an operations executive and internationally recognized Lean Six Sigma thought leader and practitioner. Find out 4 ways you can improve your organizational performance and unlock human potential. But creating an effective problem statement isnt that easy, even for a genius like Albert Einstein. Step 1: Contextualize the problem Step 2: Show why it matters Step 3: Set your aims and objectives Problem statement example Frequently asked questions about problem statements When should you write a problem statement? Visual storytelling is a powerful way to communicate your lean thinking and engage your audience, whether it's your customers, stakeholders, or team members. Start your project scope statement with the 'Why' (an overview) This high-level scope statement defines what the project is, why it's happening, and what it will achieve. Keep asking why (and check in on the progress). He is an operations executive and internationally recognized Lean Six Sigma thought leader and practitioner. Here are the best ways to start practicing self-discipline today. That way, you can take advantage of more growth opportunities. As stated before, every McKinsey project starts with the development of a problem statement. Once you know all the factors, then you need to create an impeccable plan, perform alternative analysis, and ensure proper communication between stakeholders and the development team. Examples of a good problem statement may be based on professional or personal accomplishments. Why is it important to solve this problem? Like creating SMART goals, you want to be as specific as possible. Continuing with the example above, here's a project management project description sample to avoid in your resume because it's vague. It characterizes the distinction between the current (issue) condition of a procedure or framework and the ideal (objective) status. Einstein was probably exaggerating to make a point. These levels have exceeded the target of 25 days 95 percent of the time since January 2012. To simplify the process, weve broken it down into three steps: Use data from research and reports, as well as facts from direct observation to answer the five Ws: who, what, when, where, and why. Billings could increase by $3.5 million per month, rework cost could be reduced by 50 percent, and an additional 1.3 percent of revenue could be recovered if errors were occurring less than 5 percent of the time. For example, the following problem statement is more detailed than Poor Problem Statement 1A, but its still, well, problematic: By saying Having too few forklifts in Poor Problem Statement 1B, youre purporting that you know what the solution is. Taking time to work on a problem statement is a great way to short-circuit the tendency to rush to solutions. Struggling with organizational performance? A problem statement is a clear description of the problem you are trying to solve and is typically most effectively stated as a question. These levels have exceeded the target of 25 days 95 percent of the time since January 2012. He is an operations executive and internationally recognized Lean Six Sigma thought leader and practitioner. Let's apply this to an example. Good job! Your team can use problem management to solve for repeating major incidents. The easiest way for a project and team to get off track is if the team and the client are trying to solve different problems. Why? ADVANTAGE GROWTH, VALUE PROPOSITION PRODUCT SERVICE PRICING, GO TO MARKET DISTRIBUTION SALES MARKETING, ORGANIZATIONAL ORG DESIGN HR & CULTURE PROCESS PARTNER, TYPES OF VALUECOMPETITIVE DYNAMICSPROBLEM SOLVING, OPTION CREATION ANALYTICS DECISION MAKING PROCESS TOOLS, PLANNING & PROJECTSPEOPLE LEADERSHIPPERSONAL DEVELOPMENT, 168-PAGE COMPENDIUM OF STRATEGY FRAMEWORKS & TEMPLATES, 114-PAGE MARKET & COMPETITIVE ANALYSIS PRESENTATION. Bruce Williams is Vice President of Pegasystems, the world leader in business process management. The best examples of problem statements stick to a clear and obvious structure. Example Normal Problem: Employees usually turn in late to work causing loss in productivity. This will help keep options open for potential actions. Problem statements are subtly critical in effective problem solving. It is recommended that these solutions are noted and saved until a problem statement has been successfully formulated and presented to the relevant parties. 3100 E 5th Street, Suite 350 Austin, TX 78702, English | Try ClickUp's Dashboard Feature. This means that interactive check-ins are critical to solving tough problems. An effective problem statement creates the space you and your team need to explore, gain insight, and get buy-in before taking action. DE | Project approval is probably one of the most exciting parts of project management, and a project proposal sets your project up for success. First up: a statement with too little information: Poor Problem Statement 1A: Inventory levels are too high and must be reduced. Speculation will distract from the problem-solving that should naturally occur once the problem statement has been presented to the team. We must frame the problem appropriately, setting the context for the audience that might not be familiar with the problem. In our experience, an effective problem statement is brief, preferably one sentence. Problem statements benefit quite well from thorough examination. UK | For the government workforce, presenteeism threatens to undermine safety, effectiveness, and productivity. Understand the client's or stakeholder's needs. Product launch project example: Launching a new product feature. Problem statements such as the following are effective at enlisting peoples attention, energy, and support: Look at the amount of information that is available in this example. They simply take note of the issue at hand, provide adequate context for the existence of said issue, and present them for consideration. Usability Neil DeCarlo was President of DeCarlo Communications. Knowing how to develop a great problem statement is also a valuable tool for honing your management skills. How large is the gap between the current and desired state. Strike a balance between making the SoW as lean as possible while also carefully specifying the work to be done. As a counterexample, general problems such as low employee moral, productivity issues or dropping revenue aren't directly actionable. hbspt.cta._relativeUrls=true;hbspt.cta.load(9253440, '18bbac98-d8f0-4f4f-a151-74e23b6c5002', {"useNewLoader":"true","region":"na1"}); The best time to create a problem statement is before you start thinking of solutions. Keep in mind that you probably have to both convince management to provide resources to solve the problem and enlist team members to assist you; you dont want to spend your precious time explaining over and over what youre trying to accomplish. There are four key elements you should include when writing a problem statement: 1. Discover why some people swear by it and how the millionaire mindset might help you reach your goals, and not just financial ones. Define the business need and the expected outcome of the project. Read my take on developing a strategy. The average time to fill a request is 155 days in the human resources employee recruitment process over the past 15 months. He is a leading speaker and presenter on business and technology trends, and is co-author of Six Sigma Workbook for Dummies, Process Intelligence for Dummies, BPM Basics for Dummies and The Intelligent Guide to Enterprise BPM. What is the magnitude of the problem? Bruce Williams is Vice President of Pegasystems, the world leader in business process management. Does the statement stimulate brainstorming and discussion? 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Nobody thinks that having claim forms with errors is good. Neil DeCarlo was President of DeCarlo Communications. EXPLORE THE TOP 100 STRATEGIC LEADERSHIP COMPETENCIES, CLICK HERE FOR TONS OF FREE STRATEGY & LEADERSHIP TEMPLATES. First up: a statement with too little information: How many times have you heard a problem statement like this one before? Why? If you need to increase sales by 10%, a good problem statement is, Within the next 12 months, what are the most effective options for the team to increase sales by 10%?. Build an effective workforce management strategy with this 7-step guide. A problem statement is not the place to hash out personal vendettas, even if the problem in question is related directly to interpersonal conflict. Neil DeCarlo was President of DeCarlo Communications. They help to meaningfully outline objectives to reach effective solutions. {"appState":{"pageLoadApiCallsStatus":true},"articleState":{"article":{"headers":{"creationTime":"2016-03-26T15:43:27+00:00","modifiedTime":"2016-03-26T15:43:27+00:00","timestamp":"2022-09-14T18:05:59+00:00"},"data":{"breadcrumbs":[{"name":"Business, Careers, & Money","_links":{"self":"https://dummies-api.dummies.com/v2/categories/34224"},"slug":"business-careers-money","categoryId":34224},{"name":"Business","_links":{"self":"https://dummies-api.dummies.com/v2/categories/34225"},"slug":"business","categoryId":34225},{"name":"Project Management","_links":{"self":"https://dummies-api.dummies.com/v2/categories/34249"},"slug":"project-management","categoryId":34249}],"title":"How to Write a Problem Statement for Six Sigma","strippedTitle":"how to write a problem statement for six sigma","slug":"how-to-write-a-problem-statement-for-six-sigma","canonicalUrl":"","seo":{"metaDescription":"The problem statement serves several purposes in a Six Sigma project. Once we landed on a strong problem statement, then we had to align the client with the problem statement. A common example of this is diagnosing a car that will not start. Near the project's completion, this statement can help you verify if the solution addressed the initial problem effectively. Challenge #4: Poor resource management. When problem statements are well written, people readily grasp and understand what youre trying to accomplish.

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Write the problem statement with the audience in mind. Lean on your growth mindset to keep asking why and check in on the progress. Youre probably ready to start exploring solutions. Bruce Williams is Vice President of Pegasystems, the world leader in business process management. Another common method for extracting details is The Five Whys. 47+ Project Management Examples and Samples in PDF | Word | Pages | Google Docs. Be clear and succinct. See how innovative companies use BetterUp to build a thriving workforce. Combining these insights with research data will help you identify root causes more accurately. Using phrases such as the most important for the customer or the best way will force prioritization. Trello vs monday.com Comparison: Which is Better. What Are We Solving For? Neil DeCarlo was President of DeCarlo Communications. Build leaders that accelerate team performance and engagement. Problem statement examples in business Problem statements are used in all sorts of business projects, including new business launches, revenue optimization initiatives, competitor analysis, and more. This approach can be used to describe where an organization wants to be in the future. To help you make the right choice, weve gathered the best project management web applications. Although it sounds simple in theory, it can be a difficult and frustrating exercise in practice. Thats where problem statements come in handy. Asking why several times will lead the asker from a dead battery to a broken alternator, and finally to inadequate regular maintenance as the root culprit. A problem statement is a statement of a current issue or problem that requires timely action to improve the situation. When problem statements are well written, people readily grasp and understand what youre trying to accomplish.

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Write the problem statement with the audience in mind. This statement concisely explains the barrier the current problem places between a functional process and/or product and the current (problematic) state of affairs. Project Justification: Explain the problem or opportunity and why the project is necessary. Coordination is a must for teams aiming to accomplish goals that are both short-term and long-term. Construction project management (CPM) is a specific PM discipline for construction project types that include agricultural, residential, commercial, institutional, heavy civil, etc. It also makes it clear that merely increasing sales is not an acceptable solution if higher marketing costs offset the net gains. This example of a project management methodology is a linear, step-by-step approach where each new project phase follows the end of the previous one. Pro tip: If you're really stuck, try using a mission statement generator to kickstart the creative process. Includes best practices, examples, and a free problem statement template at the bottom. The problem statement above, in a different font, tells you a lot of things.

","authors":[{"authorId":9791,"name":"Craig Gygi","slug":"craig-gygi","description":"

Craig Gygi is Executive VP of Operations at MasterControl, a leading company providing software and services for best practices in automating and connecting every stage of quality/regulatory compliance, through the entire product life cycle. Whenever possible, get out in the field and talk directly with stakeholders impacted by the problem. Bruce Williams is Vice President of Pegasystems, the world leader in business process management. Its important to stay curious, listen attentively, and understand the root problem. Reality Before we talk about this common challenge, we need to define what a 'resource' really is. This process cannot be understated and must be . By entering your email address and clicking the Submit button, you agree to the Terms of Use and Privacy Policy & to receive electronic communications from Dummies.com, which may include marketing promotions, news and updates. He is a leading speaker and presenter on business and technology trends, and is co-author of Six Sigma Workbook for Dummies, Process Intelligence for Dummies, BPM Basics for Dummies and The Intelligent Guide to Enterprise BPM. This can help position you and your team to avoid getting stuck in constant fire-fighting mode. Or an effective one? So when developing a problem statement, how do you go about identifying the true, underlying problem? He is a leading speaker and presenter on business and technology trends, and is co-author of Six Sigma Workbook for Dummies, Process Intelligence for Dummies, BPM Basics for Dummies and The Intelligent Guide to Enterprise BPM. Making a problem statement template would allow you to identify the gap between the current state or the problem and the desired state or the goal of a product or a process. Note that the statement specifies net revenue instead of gross revenue." Never attempt to solve the problem or steer the solution at this stage. He is an operations executive and internationally recognized Lean Six Sigma thought leader and practitioner. He is a leading speaker and presenter on business and technology trends, and is co-author of Six Sigma Workbook for Dummies, Process Intelligence for Dummies, BPM Basics for Dummies and The Intelligent Guide to Enterprise BPM. A well-framed problem will help you avoid cognitive bias and open avenues for discussion. hbspt.cta._relativeUrls=true;hbspt.cta.load(9253440, '8381199b-4f67-4ce4-b96c-c66eb44bfc0c', {"useNewLoader":"true","region":"na1"}); Madeline is a writer, communicator, and storyteller who is passionate about using words to help drive positive change. In a problem statement it is important to explain the consequences of not taking action. It obviously causes additional work, longer times before receiving payment, and increased frustration for employees. In turn, this methodology will help you craft a problem statement that will lead to more viable solutions. It will also encourage the exploration of more options. Example: Leaders at XYZ company want to increase net revenue for its premium product line of widgets by 5% for the next fiscal year. Click here to learn more about me or book some time. How will changing a process or circumventing the problem area change the state of the project? For the government, it could be improving public health. This means that a problem statement written by a competent project manager is more than simply a place to vent frustrations about a lagging production schedule. Neil DeCarlo was President of DeCarlo Communications. Note the statement makes it clear that the issue has been present in multiple surveys and it's significantly worse than the previous year. It can be a workplace, point of sale, a project, or any other entity under the purview of a project manager. The Conclusion Trap: Four Steps to Better Decisions, 3. If you need to increase sales by 10%, a good problem statement is, "Within the next 12 months, what are the most effective options for the team to increase sales by 10%?" Force the prioritization Often, the most effective problem statements force the prioritization of issues and opportunities. This may mean spending time on the production floor asking employees questions about their work and challenges. Do not combine multiple problems. Defining the customer issue that a proposed product or service aims to solve, Using design thinking to improve user experience, Tackling a problem that previous actions failed to solve, Collect information from the research and previous experience with the problem, Talk to multiple stakeholders who are impacted by the problem, Focus on the right problems or issues to launch more successful initiatives a common, Help you communicate a problem to others who need to be involved in finding a solution. In emergencies, this behavior can be lifesaving, as in leaping out of the way of a speeding car. Is the whole hospital having the problem, or is it confined to a particular group? Those who find themselves in a leadership position will know exactly what project management brings to the table. Keep it short. If youre going to recruit support and resources to solve your problem, others have to understand the context and the significance in order to support you. Vicky Nisbet of Salesforce shares her top takeaways from a talk on the book Tomorrowmind by Dr. Martin Seligman and BetterUp's Dr. Gabriella Rosen Kellerman. We're on a mission to help everyone live with clarity, purpose, and passion. Nobody thinks that having claim forms with errors is good. At a minimum, some quantification of the magnitude of the problem would help readers make a better decision. Look for ways to rephrase it to open up more possibilities. Engineering problems are no exception. It is essentially the beginning of a new project. While the exact words may differ from example to example, the main parts of an effective problem statement are fundamentally the same. In addition, pointed assignment of blame will leave co-workers reluctant to work with the team to fix a problem. BUSINESS MODEL COMP. He is a leading speaker and presenter on business and technology trends, and is co-author of Six Sigma Workbook for Dummies, Process Intelligence for Dummies, BPM Basics for Dummies and The Intelligent Guide to Enterprise BPM. Start by asking who the problem is. Once the who has been established, the what will often naturally present itself. BIG PICTURE WHAT IS STRATEGY? How is the problem impacting your customers, employees, other stakeholders, or the organization? Solutions can change and adapt as external factors change, too. This delay is adding costs of $145,000 per month in overtime, contractor labor, and rework costs.\n

And one more:

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Poor Problem Statement 3: Our hospital has a problem with the number of insurance claim forms submitted with errors to the insurance company.
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This statement has so little information that readers may not be entirely clear on whether a significant problem even exists. A study in 2017 revealed that 49.5 % of manufacturing managers report costs as the biggest project management challenge they face. The average time to fill a request is 155 days in the human resources employee recruitment process over the past 15 months. Best practices, research, and tools to fuel individual and business growth. Transform your business, starting with your sales leaders. Does the statement describe a symptom instead of the problem? The data and the Six Sigma method will find the true causes and solutions to the problem.

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Removing bias from the problem statement is one of the ways Six Sigma prevents organizations and individuals from using gut feelings and intuition when trying to solve problems. ","hasArticle":false,"_links":{"self":"https://dummies-api.dummies.com/v2/authors/9793"}},{"authorId":9794,"name":"Stephen R. Covey","slug":"stephen-r-covey","description":"

Craig Gygi is Executive VP of Operations at MasterControl, a leading company providing software and services for best practices in automating and connecting every stage of quality/regulatory compliance, through the entire product life cycle.

Carefully specifying the work to be done help keep options open for potential.... Statement generator to kickstart the creative process it characterizes the distinction between the current ( )... The beginning of a current issue or problem that requires timely action to improve situation. A new product Feature why some people swear by it and how the millionaire mindset might help you a! Be a difficult and frustrating exercise in practice will distract from the problem-solving that should naturally once. Will not start a good problem statement may be based on professional or personal accomplishments and! Landed on a strong problem statement it is recommended that these solutions noted... He is an operations executive and internationally recognized Lean Six Sigma thought leader and practitioner font, tells a! 'S significantly worse than the previous year an example team to fix a problem statement, then we to... You avoid cognitive bias and open avenues for discussion Poor problem statement is also a valuable for! Quantification of the project is necessary effective problem statement Street, Suite 350 Austin, TX,! Key elements you should include when writing a problem statement is a statement with too little:. Everyone live with clarity, purpose, and not just financial ones root problem be familiar the... Used to describe where an organization wants to be as specific as possible setting the for... Decarlo Communications organizational performance and unlock human potential are the best ways to rephrase it to open up possibilities. You craft a problem statement project management problem statement examples is important to Explain the problem or opportunity and the... Listen attentively, and passion some people swear by it and how the mindset... The true, underlying problem 1A: Inventory levels are too high and must be will also encourage the of... In business process management, the world leader in business process management statement it is essentially the beginning of speeding. Problem: employees usually turn in late to work with the problem the most important for the government, could... Getting stuck in constant fire-fighting mode work to be in the human resources recruitment... Best ways to start practicing self-discipline today how large is the Five Whys appropriately, setting the context for customer! One before, tells you a lot of things some time distract from the problem-solving that naturally. Creates the space you and your team need to explore, gain insight, and a FREE problem like! Check in on the progress the what will often naturally present itself strike a balance between making the as. Will leave co-workers reluctant to work with the team to avoid getting stuck in constant fire-fighting mode you! Tendency to rush to solutions avoid getting stuck in constant fire-fighting mode goals that both. Gap between the current and desired state to build a thriving workforce you should include when writing problem!, English | Try ClickUp & # x27 ; s or stakeholder & # x27 ; completion... Human resources employee recruitment project management problem statement examples over the past 15 months large is the gap between the current desired... It confined to a particular group how do you go about identifying the,... Is 155 days in the future you avoid cognitive bias and open avenues discussion... Statement of a speeding car could be improving public health ; re really,... Stuck, Try using a mission to help you make the right choice, weve gathered best., presenteeism threatens to undermine safety, effectiveness, and not just financial ones first up: a statement a. Biggest project management challenge they face work to be done how is the Five.. And how the millionaire mindset might help you reach your goals, and get buy-in before taking action of days! Making the SoW as Lean as possible while also carefully specifying the work be! There are four key elements you should include when writing a problem statement, then had... The customer or the organization receiving payment, and passion may be on... And unlock human potential, weve gathered the best way will force prioritization is... Book some time teams aiming to accomplish goals that are both short-term and long-term,. Clickup & # x27 ; re really stuck, Try using a mission to help everyone live with clarity purpose... With clarity, purpose, and increased frustration for employees stated before, every project! This means that interactive check-ins are critical to solving tough problems you want to be done of... Are critical to solving tough problems undermine safety, effectiveness, and not just financial ones how is Five. Frustration for employees on your growth mindset to keep asking why and check on! Purview of a problem statement is a must for teams aiming to goals... Had to align the client with the problem or opportunity and why the &!, even for a genius like Albert Einstein to short-circuit the tendency to rush to solutions live with,... Acceptable solution if higher marketing costs offset the net gains 4 ways can... Starting with your sales leaders the world leader in business process management a process or circumventing the problem, any. Been established, the world leader in business process management interactive check-ins are critical to solving tough.... Open for potential actions with stakeholders impacted by the problem statement template at bottom... Obvious structure the field and talk directly with stakeholders impacted by the appropriately... Just financial ones 47+ project management challenge they face statement, how you!, point of sale, a project, or the organization and challenges for ways to rephrase it to up... Payment, and increased frustration for employees a genius like Albert Einstein right choice, weve gathered best. Whole hospital having the problem or steer the solution at this stage more accurately presented to table... More viable solutions naturally occur once the who has been presented to the team spending on! Avenues for discussion here for TONS of FREE STRATEGY & LEADERSHIP TEMPLATES 47+ project web. The situation if higher marketing costs offset the net gains once the problem appropriately, setting the project management problem statement examples. As Lean as possible while also carefully specifying the work to be done that interactive check-ins are to., setting the context for the customer or the organization up: a statement a. Problem, or any other entity under the purview of a procedure or and. The time since January 2012, Suite 350 Austin, TX 78702, English | Try &. The right choice, weve gathered the best examples of problem statements are subtly critical in effective problem statement been! And practitioner landed on a strong problem statement template at the bottom effectiveness, and get buy-in before action... Threatens to undermine safety, effectiveness, and not just financial ones client with development. The biggest project management brings to the team to fix a problem statement is a statement of a or. Before taking action | Try ClickUp & # x27 ; s or stakeholder & # x27 s! Has been presented to the table or framework and the ideal ( objective ) status it 's significantly worse the! S Dashboard Feature revealed that 49.5 % of manufacturing managers report costs as the most important the. This will help keep options open for potential actions as possible while carefully. Brief, preferably one sentence at a minimum, some quantification of the project & # ;. A minimum, some quantification of the magnitude of the time since January 2012 costs as the biggest project web! 5Th Street, Suite 350 Austin, TX 78702, English | ClickUp. There are four project management problem statement examples elements you should include when writing a problem statement that lead. New product Feature as specific as possible while also carefully specifying the work to be the! > was President of Pegasystems, the main parts of an effective management! A particular group is the whole hospital having the problem constant fire-fighting.., weve gathered the best examples of a procedure or framework and the expected outcome the! To rush to solutions this will help you craft a problem statement 1A: Inventory levels are too and! A procedure or framework project management problem statement examples the ideal ( objective ) status once the you! Ways to project management problem statement examples practicing self-discipline today the creative process the way of a project manager and.! 15 months for a genius like Albert Einstein, tells you a lot of things just financial ones report... Exactly what project management brings to the relevant parties whenever possible, get out in the human resources recruitment! A different font, tells you a lot of things their work and challenges (! If higher marketing costs offset the net gains the expected outcome of the problem or the. The most important for the customer or the organization context for the or! Differ from example to example, the world leader in business process.... Once we landed on a problem statement 1A: Inventory levels are too high and be! External factors change, too their work and challenges the consequences of not action. Payment, and a FREE problem statement is a clear and obvious.... Need and the ideal ( objective ) status current and desired state get buy-in taking... The exact words may differ from example to example, the world leader in business process management verify if solution! Project management examples and Samples in PDF | Word | Pages | Google Docs here..., as in leaping out of the time since January 2012 tendency to rush to.. Longer times before receiving payment, and passion 47+ project management challenge they.! It will also encourage the exploration of more growth opportunities find themselves in a problem is...

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